In a piece highlighting the success of the “Showcasing Central New York” project undertaken in 2012-13, CLRC Assistant Director and Regional Archivist Deirdre Joyce discusses the specifics of the Library Services and Technology Act project undertaken by the Council in the Summer 2013 issue of the Mid Atlantic Archivist (full issue may be downloaded here in pdf format.)
This project supported a digitization effort which can only be called cooperative as we drew on the resources of a number of member institutions and individuals, increasing our participating institutions by more than 400%! As we move forward, we have tweaked the project a little to support a lower funding environment. In short, we are now asking those institutions needing help with digitization to contact us so we can train them in the basics of scanning. In the meantime, we will continue to coordinate the metadata processing of their collections with interns and volunteers from the area.
Additionally, Deirdre presented the project in a lightening talk at the Public Library Archives/Special Collections Roundtable at the Society of American Archivists Annual Meeting in New Orleans on Friday, August 16.
A sincere thanks to everyone who participated in the project, with a special thanks to CLRC’s Digitization Committee, for making it a great success!
If you are interested in digitizing your local materials, or volunteering with CLRC (or both!) please contact Claire Enkosky, CLRC Emerging Technology Specialist and Digitization Coordinator, or Deirdre Joyce. Or call us at 315-446-5446 to discuss your project further!
“Showcasing Central New York” was supported in part by Federal Library Services and Technology Act Funds, awarded to the New York State Library by the Federal Institute of Museum and Library Services.”
Michelle Waltos, intern for the Onondaga County Public Library Local History and Genealogy Department, has developed a great website for helping OCPL do digitization projects with New York Heritage! (more…)
Coursera is one of several main sites offering MOOCs (Massive Open Online Courses). University-quality courses are offered online, free of charge, usually without any textbook requirement. Jeffrey Pomerantz of the University of North Carolina at Chapel Hill (the #1 LIS program according to US News & World Report) is going to teach an 8 week MOOC called Metadata: Organizing and Discovering Information in the Fall semester of 2013:
Unit 1: Organizing Information
Unit 2: Dublin Core
Unit 3: How to Build a Metadata Schema
Unit 4: Alphabet Soup: Metadata Schemas That You (Will) Know and Love
Unit 5: Metadata for the Web
Unit 6: Network Analysis
Unit 7: How to Create Metadata
Unit 8: How to Evaluate Metadata
This class may be very helpful for those embarking on digitization or a part of New York Heritage!
It’s possible it isn’t published. Follow these steps to check and rectify the problem.
1. Sign into the Admin Pages at: https://server16694.contentdm.oclc.org/cgi-bin/admin/start.exe
2. At the home screen, click on the “Collections” tab at the top of the screen.
3. From the menu, click on “Profile.”
4. Under the heading “Profile & permissions,” the fourth item is “Collection status.”
5. If your “Collection status” is “Not published,” click “edit” at the top right-hand corner of the screen.
6. The fourth option will be “Collection status.” Choose “Published.”
Your collections will now be available for everyone to view.
Want to spend less time inputting metadata in the Project Client?
Use the Metadata Templates!
To automatically populate specific metadata fields for every item added to a project:
1. Open the Project Client.
3. On the left toolbar, choose “Edit Metadata Template” under “Other Tasks.”
4. Select “Metadata Templates.”
5. Select “Images template.”
6. Click “Edit.”
7. For the fields that have the same information for every item, copy and paste the contents.
8. Click “OK.”
9. Click “OK” again
10. Begin adding items.
After setting up the “Metadata Template,” every item added to the Project will pre-populate with this information.
Are you viewing your collections online and wondering why your “Contact Information” metadata field is one long string? You need HTML page breaks!
Insert the characters <br> (with a space on either side) instead of pressing “Enter” on your keyboard.
Here’s how it works:
How text appears on NYHeritage.org with HTML page breaks:
Remember, you can only use page breaks in the “Contact Information” metadata field.
Choose these settings when scanning documents. Documents include deeds, correspondence, diplomas, and more. You can also choose to scan between 300 – 600 dpi resolution.
Choose these settings when scanning photographs. You can also choose to scan between 400 – 800 dpi resolution.
Choose these settings when scanning slides. Be sure to select the “Thumbnail” option at the bottom of the settings screen above “Help”. You can choose between 400 – 800 dpi resolution. Don’t forget to place the slide face down on the scanner bed.
Sarah Lawler, one of the five interns in the Showcasing Central New York’s History project, has begun developing instructional resources for libraries and historical societies endeavoring digitization projects. Sarah has worked with the Local History and Genealogy department of OCPL, the Erieville-Nelson Heritage Society, and the Remsen-Steuben Historical Society, as well as the Fayetteville Free Library.
You can keep up with her helpful posts here: Digitization Resources.
Thanks to intern Morgan Goodwin Bond for creating this guide! This is helpful for anyone with oversized photos to digitize.
Photomerging in Photoshop Elements 10 on a PC using auto method:
1. Open all files you would like to merge together (I recommend these be in JPG format as TIF tends to take an extremely long time and may cause some machines to crash).
2. Click on File -> New -> Photomerge Panorama.
3. A new window will appear, leave the settings on auto and choose the “Add Open Files” option on the right side and then click OK.
4. Once the images have been seamlessly merged: go to Layer -> Flatten Image. This will make all layers one and reduce your file size.
5. Save As – JPG
Photomerging in Photoshop Elements 10 on a PC using the layer opacity method
(this may be necessary for some):
1. Open a new file. Set the file size manually to dimensions close to the original image/desired outcome, make sure to change the measurement to inches instead of the default pixels, and the resolution to a higher number then 75ppi
2. Hit OK.
3. Make two new layers:
4. Then put one piece of the image on an individual layer by going to File-> place.
5. The images will need to be lined up and resized; this is where it gets hard. Lower the opacity on the uppermost layer (I recommend only working with two at a time), lock the bottom layer, and line them up as best as possible. You can unlock and lock the images while you are doing this, it makes it easier to only move one at a time.
6. When you have the two images positioned; return the opacity to 100%, go to Layer-> Flatten Image
7. Crop out the extra white background and Save As -> JPG.
Photomerging using full CS5 Photoshop:
1. Open all documents in Photoshop.
2. Go to File – > Automate -> Photomerge:
3. Leave the “Auto” option selected under Layout on left side, choose “Add Open Files” option on right, and choose “OK”:
4. When the image is done photomerging, go to Layer -> Flatten Image, crop out extra background, and save image as a jpg