This is a continuation of the series from LILRC’s Nicole Menchise that discusses the principles of collecting and maintaining archives.

Archival Description is more than using adjectives and one’s own perceptions about an object to determine its context like the subject of a photograph. This program will provied an overview of the different elements as laid out by the Society of American Archivist’s (SAA) Describing Archives a Content Standard, better known as DACS. DACS may have been designed for consistancy in creating Finding Aids, but these standards can be applied to describe collection materials you are cataloging from the general to the specific whether you are using a material management software or a spreadsheet.

From the SAA website: “Archival description enables archivists to distill masses of information about records…what they are, what they mean and the historical process by which they were created and maintained…Good archival description cannot just depict the physical and intellectual characteristics of documents. It must communicate how the accumulation of documents in a collection represents and provides evidence of the major functions of an organization or individual. This contextual description is key to meaning-making and gives users the tools necessary to effectively evaluate the value of records as evidence and information.”

Recommended for individuals who are new to processing archives.

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