Whether you’re starting out with a new repository or are planning  to migrate a legacy repository to a new platform, it’s likely you have a lot of questions.  This workshop brings together librarians from across New York State to share their experience working with institutional repositories and addresses some common challenges. Through a series of case studies, our presenters will touch on a variety of popular topics. Repository strategy, policy development, staffing, and migration will be examined.  The workshop will conclude with a question and answer session.

Topics:

Mid-sized public university with limited staffing by Joe Riggie

Buffalo State University is a mid-sized public university in Buffalo which uses Digital Commons as its institutional repository. The focus of the repository is on student scholarship, faculty run journals, and special collections. This presentation will touch on various issues relevant to mid-sized or smaller institutions. These include sustainable staffing, policies and long-term commitments, and creating distinctive collections.

Lessons Learned in Evaluating and Improving a Legacy IR by Frances Chang Andreu

Not all repositories are created under ideal circumstances, and inheriting an institutional repository can present challenges distinct from building one from scratch. This case study examines the process of auditing a legacy institutional repository and analyzes how various practical issues lead to better processes, documentation, and policy development for the existing repository, as well as new digital collections going forward.

Institutional Repository Use Cases Over Time by Joanna DiPasquale, Rebecca Fried, and Corinne Chatnik

Union College’s Schaffer Library began collecting student-focused work in 2008, and its institutional repository model has matured over time as needs have developed. With multiple system migrations, staff changes, and changes in the nature of student work, our repository has become more flexible in its functionality and offerings, while our services and our policies around it have continued to respond to these changes. We will discuss our repository strategies, software needs, lessons learned, and future plans for our student-focused IR.

About the Presenters:

Frances Chang Andreu is the Digital Initiatives Librarian at the Rochester Institute of Technology (RIT), where she manages RIT’s digital institutional repository and promotes other aspects of open access publishing on campus, along with supporting RIT Libraries’ other digital collections. She is also a managing editor for the Journal of Librarianship and Scholarly Communication.

Joe Riggie is the head of Information Management at Buffalo State University where he manages library systems, resource sharing, and library acquisitions. He holds a master’s in library science from the University at Buffalo. Joe’s research interests include augmented and virtual reality in libraries. Joe lives in Buffalo, NY with his family. He enjoys science fiction, gardening, and fantasy football.

Corinne Chatnik is the Digital Collections and Preservation Librarian at Union College, Schenectady, NY.

Becky Fried is the Digital Projects and Metadata Librarian at Union College, Schenectady, NY.

Joanna DiPasquale is the Director of Content and Digital Library Systems at Union College, Schenectady, NY.

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