Access & Digitization Grants

(Formerly known as RBDB Grants)

Informational Webinar

Watch recording

View slides

(Required for first-time applicants)


Contact Ryan Perry


Preparation Worksheets

Digitization/Metadata (PDF/DOC)
Retrospective Conversion (PDF/DOC)
Newspaper Digitization (PDF/DOC)

Vendor List

The application period for our 2020 grant cycle has ended. We are currently reviewing applications. 

The next application period will be November 2020 through January 2021.

CLRC’s Access & Digitization Grant program, previously known as “RBDB Grants,” empowers member libraries and institutions to make resources available to a wider audience.  Grants are available to facilitate projects involving digitization, metadata creation, and retrospective conversion.

CLRC uses a portion of its RBDB funds from New York State for small grants to member libraries.  The Regional Bibliographic Databases and Interlibrary Resources Sharing (RBDB) Program improves access to library and information resources for library users through the regional development and coordination of automated library services.  RBDB funds are used to support regional programs and projects such as NY Heritage, WorldCat Discovery Services access, and training.

Access & Digitization Grants are awarded through a competitive application process for projects that have broad regional appeal.  CLRC follows New York State’s RBDB program guidelines when reviewing applications.  Applications are reviewed by our Library Resources & Services Committee and an external review committee, then approved by our Board of Trustees.

We offer an informational webinar every grant cycle to go over all aspects of the application process and requirements.  Applicants who have not previously received an RBDB grant are required to attend the webinar, view the webinar recording, or receive a private consultation.  Previous grant recipients are strongly encouraged to arrange a private consultation prior to applying.  Please contact Ryan Perry ( to arrange for a consultation.

CLRC offers in-house digitization services through our DigLab.  We can handle digitization and metadata for print-based documents and photographs.  Through this service, we handle all aspects of the project, including uploading to NY Heritage or NYS Historic Newspapers.  If you are interested in a quote for our services, you will need to contact Ryan Perry (


Grant Program Timeline:

December 18, 2019: Informational webinar (also available as a recording)
January 22, 2020: Deadline for requesting a quote for CLRC’s in-house digitization services or requesting a direct consultation
January 31, 2020: Application deadline
February 2020: Library Resources & Services Committee will review the applications, followed by a review by an external committee
March 2020: Board of Trustees will review the recommendations of the committees.
April 2020: Award winners announced

Utica College: $2,707.50 to digitize issues of The Tangerine, the college student newspaper, from 1946 – 2012

New Woodstock Free Library: $750 to digitize the work of local sculptor Joseph Scala

CNY Chapter, National Railway Historical Society: $4,200 to digitize slides depicting railway scenes in Central NY

Hamilton Public Library: $2,880 to digitize The Emerald Press, Hamilton High School’s student newspaper, from 1990 – 2009

Onondaga Community College: $1,800 to digitize issues of the college’s student newspapers, 1964 – 2015

Manlius Library: $3,670 to digitize Voices, the Fayetteville-Manlius high school literary magazine

Onondaga County Public Library – Central Library: $3,430 to digitize issues of the the Syracuse New Times newspaper, from 1969 – 1984.

Oneida Public Library: $1,000 to digitize issues of Democratic Union and Oneida Free Press newspapers, including portions from 1872 – 1901

SUNY College of Environmental Science and Forestry: $540 to digitize 25 scrapbooks by noted landscape architect Fletcher Steel

Kirkland Town Library: $600 to digitize a portion of the library’s art collection and create an online exhibit

Maxwell Memorial Library: $3,060 to digitize West Genesee High School yearbooks from 1954 – 2018

Mohawk Valley Community College: $1,440 to digitize 43 volumes of MVCC yearbooks

Little Falls Public Library: $500 to digitize a collection of photographs depicting Little Falls and the surrounding area

Community Library of DeWitt & Jamesville: $3,806.25 to digitize issues of Suburban Life newspaper, from 1974 – 1989

Skaneateles Historical Society, Museum at the Creamery: $4,000 to create metadata for photographs of Skaneateles and the surrounding area

LaFayette Public Library: $1,440 to digitize LaFayette High School yearbooks, from 1920 – 2001

Westhill High School Library: $1,980 to digitize Westhill High School yearbooks, from 1962 – 2015

New Woodstock Free Library: $750 to digitize works of art by a local artist.

Mid York Library System: $3,815 to perform retrospective conversion for Prospect Free Library’s catalog records.

Oneida Public Library: $1,620 to digitize Oneida High School yearbooks.

Ilion Free Public Library: $4,160 to digitize Ilion High School yearbooks.

SUNY Polytechnic Institute: $5,500 to create metadata for multimedia content from the Refugees Starting Over Project.  $1,350 to digitize the SUNY Poly student newspaper archive.

Jervis Public Library: $4,560 to digitize drawings by John Jervis, a prominent nineteenth-century civil engineer.

Liverpool Public Library: $2,520 to digitize Liverpool Central School District yearbooks.

Sculpture Space: $1,586 to digitize materials related to activities of resident artists and alumni.  $1,222 to perform a metadata crosswalk that will enable materials from their ArtOneida project to be included in NY Heritage.

Fayetteville Free Library: $2,000 to digitize issues of the Fayetteville Eagle Bulletin from 1995 – 2003.

Manlius Library: $3,200 to digitize additional materials for their Village of Manlius Collection.

SUNY College of Environmental Science and Forestry: $2,600 to digitize SUNY ESF’s Cranberry Lake campus yearbooks, dating from 1915 – 1940.

Dunham Public Library: $1,500 to digitize Dunham Public Library board minutes, going back to 1926.

Holy Trinity Orthodox Seminary: $2,000 to perform retrospective conversion of their remaining physical catalog records.

Skaneateles Historical Society, Museum at the Creamery: $3,000 to create metadata for digitized photographs for inclusion in NY Heritage.

Little Falls Public Library: $1,000 to digitize Little Falls High School yearbooks.

Little Falls Public Library: 

  • $500 to digitize copies of The Sphinx, a periodical published by the Little Falls High School from 1908-1915.
  • $500 to digitize a collection of photographs taken by members of the Little Falls Camera Club in the 1930s.

Fayetteville Free Library: $2,000 to digitize issues of the Fayetteville Eagle Bulletin.

New Woodstock Free Library: $1,250 to digitize a collection of paintings by local artists.

Mid-York Library System: $5,080 for retrospective conversion of Bridgewater Free Library’s catalog records.

Crouse Health Library: $2,304 to digitize a representative group of early photographs from Crouse Hospital and predecessor institutions.

Manlius Library (in collaboration with Manlius Historical Society): $3,300 to digitize the Village of Manlius collection, a broad set of photographs depicting the people and places of the village.

Central New York Chapter, National Railway Historical Society: $1,400 to digitize photographic slides of railroads throughout New York State, most of which date from the 1960s and 1970s,

Hamilton College: $4,490.57 to digitize and describe the Wilbour Papers, documenting Charles Edwin Wilbour (1833-1896), a journalist and one of the first American Egyptologists, and Charlotte Wilbour (1833-1914) who was involved in the Woman’s Suffrage movement.

SUNY College of Environmental Science and Forestry: $2,950 to digitize the Fletcher Steele Nursery Order collection, which documents the activities of Fletcher Steele (1885-1971), a prominent landscape architect.

SUNY Polytechnic Institute:

  • $4,500 to create metadata for the Archiving the Portraits of Hope Collection, which includes the photographs of Lynne Brown, who documented the cultural events of Refugees in Utica, NY
  • $4,000 to create metadata for the Refugees Starting Over Project, which documents the lives of refugees who have settled in Utica, NY.

Holy Trinity Orthodox Seminary: $3,925 to digitize a photograph collection documenting the Brotherhood of St. Job of Pochaev, publishers of Russian religious literature beginning in the 1920s.

Ilion Free Public Library: $4,500 to digitize the Ilion Urban Renewal Collection, which includes historical photographs from the 1960s – 1970s.